My Portfolio: Uploading Images & Saving Statements

What is My Portfolio?

My Portfolio is the place on ZAPP where you upload and store images you plan to use when applying to events. Rather than uploading images directly to each application, you can upload them once in your portfolio and use them when applying to any number of events. To upload, edit, or review images in your portfolio, click Portfolio in the header or from the menu after you log in. You can also create and manage statements of technique in My Portfolio by toggling to “Saved Statements.”

Image of the My Portfolio page of ZAPP. It is toggled to Artist Portfolio and the button, "Upload Media," is visible.

ZAPP Image Requirements & Resources

ZAPP has minimally restrictive specifications to help ensure images uploaded to your portfolio are of high enough quality for shows to use in their jury process. Below are our minimum and recommended image specifications.

Some applications do not collect artwork images. If the application you are completing does not require images, you do not need to prepare and upload images to ZAPP.

Minimum Image Requirements

  • Dimensions: 1400 pixels on the longest side
  • File Format: jpeg, jpg, tiff, png
  • ​File Size: Under 5 MB

Recommended Image Requirements

  • Dimensions: 1920 pixels on the longest side.
  • File Format: jpeg, jpg, tiff, png
  • File Size: Under 5 MB
  • Resolution: 72 ppi – 300 ppi
  • Color space: sRGB

Pixels are the smallest elements combined to make up an image that also determine the photo’s resolution. The more pixels in the image file, the higher the resolution. For ZAPP, your image needs to be a minimum of 1400 pixels on the longest edge, though you can upload images with a higher number of pixels.

Resolution refers to two things. The first is the number of pixels that are combined to make up your image. The second is how the number of pixels are distributed. This is usually expressed as “dots per inch” or “pixels per inch” — dpi or ppi. When uploading your images to ZAPP, a resolution of 72 ppi is adequate for viewing your images on a computer monitor; however, if a show intends to use your image(s) to print for show materials, they will typically want resolutions set to 300 ppi. Similar to pixels, the higher the ppi, the higher the resolution.

Image demonstrating resolution differences. The image on the left is of lower resolution than the image on the right.

If your image is larger than 5 MB, it will be too large to upload to ZAPP. Don’t worry — reducing the size of your photo is simple. The process is slightly different depending on your computer, but you can click here to review a general guide or you can use a photo editing program to reduce your image’s file size.

When you enlarge images in Photoshop, Preview, or any other photo editing software, to meet the minimum requirements for ZAPP, you will likely see a reduction in the image quality. Adding black borders to make your images larger is the best way to meet ZAPP image requirements without compromising the quality of your images.

Click here for a tutorial on adding black borders using the free software Pixlr. If you don’t want to use Pixlr, you can use nearly any photo editing platforms to resize your images and/or add black borders.

ZAPP encourages artists to use professional photographers to document their artwork when possible. Using professionals helps to ensure your digital images present your work in the best way possible, with proper lighting, image composition, and resolution. You can visit a list of professional photographers on our Resources page. You may also wish to view the posts Tips for Photographing Your Artwork and How to Take a Great Booth Picture.

Uploading Images

To upload images to ZAPP, follow these steps:

  1. Within your Portfolio, click “Upload Media.”
    Image of the My Portfolio page. The toggle is set to Artist Portfolio.
  2. Use the select drop down to indicate if the image you are uploading is your booth shot.
    Image of the Upload Media page. "Is this your booth shot?" is set to "Select."
  3. Select “Browse” to upload an image from your computer and enter your Image Title. If you are uploading a booth shot, you will only need to upload the image and enter a title.
  4. If you are uploading images of your artwork, fill in the artwork price, height, width, and depth, and the artwork’s medium type. You may also enter the year the artwork was completed and a short description.
    Image of the Upload Media page for an artwork image. The "Is this your booth show?" dropdown is set to No. All the artwork information fields are blank.
    Please note only files that meet our image requirements will upload.
  5. Click “Submit” to upload your image.


Editing Images

To edit, copy, or delete images and image information uploaded on ZAPP, click on the thumbnail of the image you want to edit.

On the View Media page, you have the option to copy, edit, or delete the image. You can also see all image information and you can view an enlarged version of the image by clicking on the image. Once in the enlarged image view, you can return to the View Media page by clicking the “X” in the upper right hand corner.

Image of the View Media page.

If you click the “Copy” button, ZAPP will copy the image and its information. The title will be the title you originally entered with the word (Copy) after it.

If you click the “Delete” button, ZAPP will delete the image and its information. The image and its information will not be deleted from any applications submitted.

If you click the “Edit” button, you will be able to update any image information or replace the image with another image. If you accidentally marked artwork as a booth shot or vice versa, you can update that information by editing your image.

Image of the Edit Image Screen. All boxes are filled and there is a "Replace" button under the image of the artwork.

After you have made changes to your image and its information, click “Submit” to save your changes. Any edits made will not be reflected on applications submitted before the changes were made.

Statements of Technique

Within your Portfolio, you can also save up to six Statements of Technique. Every application on ZAPP will ask for a Statement of Technique, though the length of the statement allowed may differ. Your statement of technique should describe the materials and techniques used to create your artwork. Jurors may have access to your Statement of Technique.

To create and save a Statement of Technique, toggle (click or tap the icon) from Artist Portfolio to Saved Statements and click the “Create Statement” button.

Image of the Manage Statements page. The toggle is set to Saved Statements.

Clicking the “Create Statement” button will open the Statement of Technique editor. You will be prompted to title your statement and choose the character limit. Since events have different character limits for these statements, saving multiple statements at different character limits will allow you to more easily insert them into applications.

Image of the Statement of Technique pop up. The Character Limit is set to 1000 and all fields are blank.

Once you have saved a statement of technique, you can edit, copy, or delete the statement by clicking on the dropdown arrow on the Manage Statements of Technique page and then selecting the button for the desired action:

Image of the statement of technique on the Manage Statements page. The statement reads: "A very brief statement that describes the materials and techniques used to create your artwork. This statement may be read to the jurors."

To learn about attaching images and statements to applications, view Applying to Events on ZAPP.